LFCA: Learn User Account Management – Part 5

As a Linux system administrator, you will be tasked with ensuring the smooth flow of all IT operations in your organization. Given that some IT operations are intertwined, a systems administrator usually wears many hats including being a database or network administrator.

This article is Part 5 of the LFCA series, here in this part, you will acquaint yourself with the general system administration commands to create and manage users in a Linux system.

User Account Management in Linux

One of the primary responsibilities of a Linux systems administrator is to create and manage users in a Linux system. Each user account has 2 unique identifiers: the username and the User ID (UID).

Essentially, there are 3 main categories of users in Linux:

Root User

The root user is the most powerful user in a Linux system and is usually created during the installation process. The root user has absolute power in the Linux system or any other UNIX-like OS. The user can access all the commands, files, and directories and modify the system to their preference.

The root user can update the system, install and uninstall packages, add or remove other users, grant or revoke permissions, and perform any other system administration task without any restrictions.

The root user can just about do anything on the system. The assumption by Linux and UNIX-like systems is that you know full well what you are doing with the system. That said, the root user can easily break the system. All it takes is for you to execute a fatal command, and the system will be up in smoke.

For this reason, running commands as the root user is highly discouraged. Instead, good practice demands that you should configure a sudo user. That is grant sudo privileges to a regular user to perform certain administrative tasks and restrict some tasks only to the root user.

Regular User

A regular user is a normal login user that can be created by a systems administrator. Usually, there is a provision to create one during the installation process. However, you can still create as many regular users as needed post-installation.

A regular user can only perform tasks and access files and directories for which they are authorized. If need be, a regular user can be granted elevated privileges to perform administrative-level tasks. Regular users can also be deleted or disabled when the need arises.

Service Account

This is a non-login account that is created when a software package is installed. Such accounts are used by services to execute processes in the system. They are not designed or intended to carry out any routine or administrative tasks in the system.

User Management Files

Information about users in a Linux system is stored in the following files:

  • The /etc/passwd file
  • The /etc/group file
  • The /etc/gshadow file
  • The /etc/shadow file

Let’s understand each file and what it does:

The /etc/passwd File

The /etc/passwd file contains quite a bit of information about users which is contained in various fields. To view the contents of the file, simply use the cat command as shown.

$ cat /etc/passwd

Here’s a snippet of the output.


Let’s focus on the first line and flesh out the various fields. Starting from the far left, we have the following:

  • The username: This is the name of the user, in this case, tecmint.
  • The Password: The second column represents the encrypted password of the user. The password is not printed in plain text, instead, a placeholder with an x sign is used.
  • The UID: This is the User ID. It’s a unique identifier for every user.
  • The GID: This is the Group ID.
  • A brief description or summary of the user.
  • This is the path to the user’s home directory. For tecmint user, we have /home/tecmint.
  • This is the Login shell. For regular login users, this is usually represented as /bin/bash. For service accounts such as SSH or MySQL, this is usually represented as /bin/false.

The /etc/group File

This file contains information about the user groups. When a user is created, the shell automatically creates a group that corresponds to the username of the user. This is known as the primary group. The user is added to the primary group upon creation.

For example, if you create a user called bob, the system automatically creates a group called bob and adds the user bob to the group.

$ cat /etc/group


The /etc/group file has 3 columns. From the far left, we have:

  • Group name. Each group name must be unique.
  • Group password. Usually represented by an x placeholder.
  • Group ID (GID)
  • Group members. These are members that belong to the group. This field is left blank if the user is the only member in the group.

NOTE: A user can be a member of multiple groups. Likewise, a group can have multiple members.

To confirm the groups that a user belongs to, run the command:

$ groups username

For example, to check the groups that the user tecmint belongs to, run the command:

$ groups tecmint

The output confirms that the user belongs to two groups: tecmint and sudo.

tecmint : tecmint sudo

The /etc/gshadow File

This file contains encrypted or ‘shadowed‘ passwords for group accounts and, for security reasons, cannot be accessed by regular users. It’s only readable by the root user and users with sudo privileges.

$ sudo cat /etc/gshadow


From the far left, the file contains the following fields:

  • Group name
  • Encrypted Group password
  • Group admin
  • Group members

The /etc/shadow File

The /etc/shadow file stores the users actual passwords in a hashed or encrypted format. Again, the fields are colon-separated and take the format shown.

$ sudo cat /etc/shadow


The file has 9 fields. Starting from the far left we have:

  • The username: This is your login name.
  • The user’s password. This is presented in a hashed or encrypted format.
  • The last password change. This is the date since the password was changed and is calculated since the epoch date. Epoch is the 1st January 1970.
  • The minimum password age. This is the minimum number of days that must elapse before a password can be set.
  • The maximum password age. This is the maximum number of days after which a password must be changed.
  • The warning period. As the name suggests, this is the number of days shortly before a password expires that a user is notified of the impending password expiry.
  • The inactivity period. The number of days after a password expires that a user account is disabled without the user changing the password.
  • The expiration date. The date when the user account expired.
  • Reserved field. – This is left blank.

How to Add Users in a Linux System

For Debian and Ubuntu distributions, the adduser utility is used for adding users.

The syntax is quite simple and straightforward.

# adduser username

For example, to add a user called bob, run the command

# adduser bob

From the output, a user called ‘bob‘ is created and is added to a newly created group called ‘bob‘. Additionally, the system also creates a home directory and copies configuration files into it.

Thereafter, you will be prompted for the new user’s password and then confirm it. The shell will also prompt you for the user’s full name and other optional information such as Room no and Work phone. This information is not really necessary, so it’s safe to skip it. Finally, press ‘Y’ to confirm that the information provided is correct.

Add User in Ubuntu
Add User in Ubuntu

For RHEL & CentOS-based systems, use the useradd command.

# useradd bob

Next, set the password for the user using the passwd command as follows.

# passwd bob
Add User in CentOS
Add User in CentOS

How to Delete Users in a Linux System

To delete a user from the system, it’s advisable to first lock the user from logging into the system as shown.

# passwd -l bob

If you wish, you can backup the user’s files using the tar command.

# tar -cvf /backups/bob-home-directory.tar.bz2  /home/bob
Lock User Account in Linux
Lock User Account in Linux

Finally, to delete the user together with the home directory use the deluser command as follows:

# deluser --remove-home bob
Delete User in Linux
Delete User in Linux

Additionally, you can use the userdel command as shown.

# userdel -r bob

The two commands completely remove the user alongside their home directories.


That was an overview of user management commands that will prove useful especially when managing user accounts in your office environment. Give them a try from time to time to sharpen your system administration skills.

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James Kiarie
This is James, a certified Linux administrator and a tech enthusiast who loves keeping in touch with emerging trends in the tech world. When I'm not running commands on the terminal, I'm taking listening to some cool music. taking a casual stroll or watching a nice movie.

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  1. “For this reason, running commands as the root user is highly discouraged. Instead, good practice demands that you should configure a sudo user.”

    A misleading statement. To administer the system, an administrator must have free and unlimited access.

    A “sudo” access is granted to regular users when we wish to allow them to have severely limited root capabilities.

    • Hey Dragonmouth, while that is true, good practice recommends that if you are not performing any administrative tasks as an administrator, you should stick to running the system as a sudo user and only switch to root when you really need elevated privileges.

  2. Your articles are instructional and they are very good at that. But the focus needs to be on the technical, not on the literary. So, there is no need to use every possible synonym for the word “use” (run, invoke, type in, issue, execute) as in “use the following command”.

    Keep it simple. Pick one and stick with it throughout the article. It is a bit disorienting, when reading an article, to be told to “run” one command, “issue” another one, “execute” the third one and “invoke” the fourth one. It makes one pause to figure out the meaning of the verb used.

      • James and/or Ravi,

        I agree with dragonmouth’s recommendation: to use and reuse consistently the same verb (and vocabulary) throughout the series of articles.

        Beginners are often sensitive to words and to the precise meaning of words and may wonder or hesitate if the verb (use, run, invoke, type in, issue, execute) changes.



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