How to Create Fillable Forms in Moodle with ONLYOFFICE Docs

Online educators are spoilt for choice if they decide to share their knowledge through an e-learning platform on Linux. Today there is a great number of learning management systems (LMS) that can be easily adapted to the needs of both teachers and students to make the online educational process as smooth and productive as possible.

Moodle is probably the most famous and multi-purpose LMS that allows its users to create a virtual educational environment with courses, forums, wikis, chats, and blogs on a Linux server.

One of the biggest advantages of this learning management platform is that you can extend its basic functionality with third-party plugins and even integrate it with other software tools, such as BigBlueButton.

In this article, you will learn how to enhance the learning experience in Moodle by creating fillable forms with the help of ONLYOFFICE Docs, an online office suite for Linux.

Moodle and ONLYOFFICE Docs Integration: Main Benefits

ONLYOFFICE Docs is an open-source office package that makes it possible to build a collaborative environment on a Linux server in combination with cloud storage services, document management systems, and e-learning platforms.

Some of the most famous integration examples are Nextcloud, Seafile, ownCloud, WordPress, Redmine, Alfresco, Confluence, Chamilo, etc.

ONLYOFFICE Docs Integration
ONLYOFFICE Docs Integration

When integrated with Moodle, ONLYOFFICE Docs enables document editing within the platform allowing teachers and students to carry out the following actions:

  • Edit Word documents, Excel spreadsheets, PowerPoint presentations, and fillable forms in their web browser.
  • View PDF files and save them as DOCX.
  • Open and convert documents in different formats to Office Open XML (DOCX, XLSX, and PPTX).
  • Collaborate in real-time using the Fast and Strict co-editing modes.
  • Use the Track Changes feature to review documents.
  • Leave comments for other users.
  • Exchange text messages in the built-in chat.
  • Compare documents.

The ONLYOFFICE and Moodle integration works via an official plugin that is available for free on GitHub and the Moodle plugins directory.

Fillable Forms in Moodle

Starting from version 2.2, the ONLYOFFICE integration application enables Moodle users to create and edit fillable forms. This feature is really important for online teachers because it allows them to create learning materials of different types and make the learning process more interactive and engaging.

ONLYOFFICE fillable forms are documents with interactive fields where it’s possible to enter something, whether it be simple text or even an image. Such documents can be used to create worksheets, workbooks, quizzes, questionnaires, tests, and so on. They allow educators to interact with their students online.

ONLYOFFICE fillable forms are similar to Adobe forms and Microsoft Office Content Controls but they have some differences. For example, ONLYOFFICE Docs uses its own formats for fillable forms:

  • DOCXF is based on the DOCX format and is used to create editable form templates.
  • OFORM is designed for ready-to-use forms that can’t be edited except for interactive fields.

DOCXF and OFORM files can be saved to popular formats like DOCX and PDF, so there is no need to worry about their compatibility with other software.

Create Fillable Form in Moodle with ONLYOFFICE Docs

It goes without saying that if you want to create a fillable form in Moodle, you need to integrate your Moodle instance with ONLYOFFICE Docs (ONLYOFFICE Document Server). Read this guide to go through the installation and configuration process with the least effort.

First of all, you need to log into Moodle and access Site home on your Moodle front page. Click the Add an activity or resource option and find the ONLYOFFICE document. Click the ONLYOFFICE icon to proceed.

Add Activity in Moodle
Add Activity in Moodle

After that, you will be redirected to a new page where you will be allowed to upload a file to create a new one. You need to specify the name of the file and choose its type – a document, a spreadsheet, a presentation, or a form template. Additionally, you can add a description but this is not obligatory.

Click the Form template icon and choose what else you want to change. For example, you can adjust document permissions, add tags and set up various restrictions.

Upload File in Moodle
Upload File in Moodle

After adjusting the document settings, click Save and return to a course or Save and display. The former option allows you to get back to the Site home page, and the latter opens the ONLYOFFICE editors immediately.

When you open your form template, you can turn on Full-Screen mode by clicking the Open full-screen option. Your form template is blank, so you need to type something. When you finish typing the required text, it’s time to make it interactive by adding fillable fields.

ONLYOFFICE Editors in Moodle
ONLYOFFICE Editors in Moodle

When working with form templates in ONLYOFFICE Docs, you will find all the necessary tools on the Forms tab on the top toolbar. Currently, ONLYOFFICE allows you to add the following fields:

  • Text fields;
  • Combo boxes;
  • Drop-down lists;
  • Checkboxes;
  • Images;
  • Radio buttons.

Each field type is useful in certain scenarios. If you want your students to type something, a mere text field will be enough. If you want them to choose an item from various options, you can add radio buttons. When interacting with an image field, your student will be able to add photos or pictures. Add the desired number of fields.

Create Fillable Forms in Moodle with OnlyOffice
Create Fillable Forms in Moodle with OnlyOffice

Don’t forget to adjust the properties of each field you added. When you click on a field, you will see its settings on the right-side panel. Depending of the field type, there will be different options available.

For example, if you click a drop-down field, you can see the following:

  • Key: a parameter that is used to group several drop-down lists so that they can be filled out simultaneously;
  • Placeholder: text that you can see in the field;
  • Tip: text that is displayed when a user hovers their mouse pointer over the field;
  • Value Options: items that can be chosen from the drop-down list;
  • Fixed-size field;
  • Border and background colors.

To make a field obligatory, you can check the Required option.

Form Settings
Form Settings

When you are done with adding the fields and adjusting their settings, you can click the View Form option on the Forms tab. This feature allows you to view the final version of your form.

View Form
View Form

If you are satisfied with what you see, and your template doesn’t need editing anymore, you can save it as OFORM by clicking the corresponding option on the Forms tab. The OFORM format prevents your form from editing, and your students will be able to fill out the interactive fields only.

However, you can also save your DOCXF template as a PDF file. In this case, your form template turns into a fillable PDF that can be opened and filled out with any PDF editor.

To do so, click the File tab and choose one of the following options:

  • Download as if you want to save a PDF file copy to your PC.
  • Save copy as if you want to create a PDF file copy in your Moodle storage.
Save Form Format
Save Form Format

This is it. Now you have a fillable form that you can attach to one of your courses and share with your students. A student can open the form, fill out the required fields and save it as a PDF or DOCX.

Fillable Forms in Moodle
Fillable Forms in Moodle

Do you know any other ways to make the learning experience in Moodle better? Share your experience with us and other readers in the comments section below.

Hey TecMint readers,

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Sergey Zarubin
A former university teacher, Sergey has been passionate about open-source software since 2019. He writes about software for several websites and contributes to the ONLYOFFICE open-source project.

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